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Create a new warehouse

Goal​

To set up a new warehouse in the Propeller backoffice, allowing you to efficiently manage inventory storage, address details, and operational schedules. This ensures better logistics and a seamless customer experience.

Step 1: Navigate to the Warehouses Section​

  1. From the backoffice menu, select Order Management and then Warehouses.
  2. The Warehouses List will be displayed, showing all existing warehouses along with their details (e.g., Name, Active status, Store, Pickup Location).

Warehouse w1

Step 2: Click on ‘New Warehouse’​

  1. In the Warehouses list section, click the New Warehouse button at the top right.
  2. A new screen will open, allowing you to enter the warehouse’s information.

Warehouse w2

Step 3: Fill in Warehouse Information​

  1. In the General tab:

  • Name: Enter a unique name for the warehouse (e.g., MAIN_WAREHOUSE).

  • Description: Add a brief description of the warehouse’s function (e.g., "Main storage for regional orders").

  • Notes: Add any internal notes for the warehouse (optional).

  • Status: Choose one or multiple warehouse statuses (Active, Store and Pickup location)

    1. Status Active indicates whether the warehouse is operational and available for use in the system.
      • If set to Active, the warehouse is considered functional and can be used for order fulfillment, stock allocation, and shipping.
      • If set to Inactive, the warehouse is not available for these processes. This is useful for:
        • Temporary closures (e.g., maintenance or seasonal inactivity).
        • Decommissioning a warehouse while retaining its historical data.
    2. Status Store identifies if the warehouse is associated with a specific store or shop location.
      • If enabled, the warehouse is tied to a specific retail location or store, allowing it to serve as a stock source for that store.
      • Typically used for multi-store setups where each store has its own dedicated warehouse for inventory management.
      • This setting ensures accurate stock allocation and reporting per store.
    3. Status Pickup Location defines whether the warehouse can be used as a pickup point for customers.
      • If enabled, customers can select this warehouse as a pickup location during checkout.
      • This is often used for Click & Collect or In-Store Pickup services.
      • Useful for warehouses that are geographically close to customers or serve as regional distribution hubs.

Step 4: Fill in Warehouse's Address Details​

  1. Switch to the Address tab:
    Enter the warehouse’s physical address, including:
    • Street
    • City
    • Postal Code
    • Country
      Ensure accuracy, as this address may be used for delivery and logistics.

Warehouse w3

Step 5: Define Business Hours​

  1. Go to the Business Hours tab:
  • Set the operational hours for the warehouse (e.g., Monday to Friday, 9:00 AM - 5:00 PM).

Warehouse w4

Step 6: Save the New Warehouse​

Once all the details are entered, click the Save button at the top right corner of the screen. A confirmation message will appear, indicating that the new warehouse has been successfully created. The warehouse will now be listed in the Warehouses List.

Best Practices​

  • Consistency: Use a standardized naming convention for warehouses to make them easily identifiable.
  • Address Validation: Verify that the address entered is accurate to avoid logistical errors.
  • Regular Updates: Periodically review warehouse details, especially business hours and notes, to ensure they remain current.
  • Access Control: Limit who can create or modify warehouses to prevent unauthorized changes.
  • Integration: Link the new warehouse to relevant carriers, rules, and products for seamless operation.